Transcript Evaluation to Increase College-Going

 

Step-by-step Transcript Evaluation

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In order to walk through a transcript evaluation step-by-step, we will use the transcript you see to the right. Click the image to enlarge it, then move the browser windows to enable you to see both the transcript and this text.

Transcript sample
Course list sample
  • First identify all of the UC-approved courses from the school’s "a-g" course list. (Click the list below the transcript image to enlarge it. The transcript window may become hidden, so you may need to move windows again. If you find this type of work wearisome, you can download and print both the transcript and the approved course list.)
    All courses that are UC approved, including those taken in the summer, are highlighted on the transcript. This student took a UC/CSU transferable community college course. This course not only counts towards the “g” subject requirement but also receives the bump that Honors, IB and AP courses receive, because it is UC/CSU transferable. This student will also need to request a transcript from the community college in addition to one from their high school when the university they apply to requests transcripts. To find any California high school "a-g" course list, go to the UC a-g course list web site by going to the Doorways home page and clicking "a-g Course Lists."
  • Once on the a-g course list website, enter the name of the school and the academic year you wish to examine. If there are courses on the student’s transcript that are not on the UC approved "a-g" list, they won’t count towards UC/CSU eligibility and shouldn’t be included in computing the GPA. If you believe a course should be "a-g" approved, talk to the school administrator who is in charge of maintaining the school’s "a-g" list. For more information on UC "a-g" course lists and how to submit new courses, go to the “Access to "a-g" Curriculum” section of this web site.
  • Once you have identified all the UC-approved courses and any community college courses the student has taken, compute the GPA of the student, both weighted and unweighted (see next section if you need help doing this). This student’s UC/CSU unweighted GPA is 3.35; the weighted GPA is 3.59 (3.59 is also the weighted-capped GPA since this student did not have more than 8 semesters of Honors, IB and/or AP courses). If you need assistance or more information on GPAs, go back to section 5.
  • Now that you have identified all of the “a-g” courses and know the student’s GPA, you have completed evaluating what the student has taken so far. You can use this information to counsel students on their four-year plan and what courses to take in subsequent years. Urge students to make up "a-g" courses they received Ds or Fs in by retaking the exact same course, even if they are able to validate the course with a higher level course, as Ds and Fs have a considerable negative impact on a GPA. This student received a D in the second semester of 10th grade English, but retook the exact same semester of the exact same course the following summer. Not only did this ensure not having a subject omission, but the D is replaced with an A when calculating the GPA.

Resources

UC a-g Course Lists

University of California; Office of the President

This web site houses the UC a-g course lists for California high schools. https://doorways.ucop.edu/list/

Validation

University of California; Office of the President

The University of California policy regarding course and grade validation. http://www.universityofcalifornia.edu/educators/counselors/resources/askuc/answers/validation.html

 

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Last modified on 1/1/2010